Capitola Systems & Coaching
Helping child care owners simplify operations, adopt technology with confidence, and reduce administrative stress.
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Grounded in real-world experience running a licensed child care program.
You Didn’t Start a Child Care to Run Software All Day
Running a child care business today means managing enrollment, billing, staffing, family communication, licensing, and technology, often without dedicated administrative support.
Many providers adopt powerful tools but struggle with setup, onboarding, and day-to-day workflows. The result is extra work, confusion, and systems that never quite fit how classrooms actually operate.
This coaching offering exists to change that.
What I Help With
Operations
Enrollment and waitlists
Family and staff onboarding
Billing and subsidy workflows
Administrative processes
Technology & Tools
brightwheel setup and optimization
Tech stack guidance, (websites)
Permissions and roles
Marketing and social management
Growth & Clarity
Reducing admin time
Scaling enrollment and staff
Clear, repeatable systems
Ongoing coaching support
Built Around brightwheel and Real Classrooms
Built Around brightwheel and Real Classrooms
I work hands-on with brightwheel every day in a real child care environment. Coaching is grounded in practical experience setting up rooms, rosters, billing, waitlists, and permissions—not theory.
The goal is always the same: help providers reach value quickly, avoid common setup pitfalls, and use technology in a way that feels supportive rather than overwhelming.
How coaching works
How coaching works
Introductory conversation to understand your program
Review of current systems and workflows
Clear, prioritized recommendations
Optional hands-on setup support
Follow-up guidance as your program grows
Who this is for
Who this is for
New child care owners
Established programs feeling buried in admin work
Providers transitioning to or optimizing brightwheel
Programs preparing to grow enrollment or staff
Interested in Learning More?
If you’d like to talk through your current setup or explore whether coaching would be helpful, I’d be happy to start a conversation.
Email: coach@CapitolaSystemCoaching.com
Tel: 831.246.39OO
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